Privacy Policy
This Privacy Policy explains how we collect, use, store, and protect your information when you use the Field Workforce Management application developed by TechGigs LLP on behalf of Swid Renewables Limited.
TechGigs LLP ("we", "our", or "us") developed the Field Workforce Management mobile application ("Application") on behalf of Swid Renewables Limited to facilitate workforce management, attendance, site execution, safety compliance, and project monitoring for authorized employees and contractors.
This Privacy Policy explains how we collect, use, store, and protect your information when you use the Application.
By using the Application, you agree to the collection and use of information in accordance with this Privacy Policy.
Information We Collect
Personal Information
- Full Name
- Employee ID
- Designation
- Mobile Number
- Email Address
- Organization Details
- Assigned Site Information
Location Information
The Application collects precise GPS location during attendance, work permit requests, work reporting, and other field activities.
- Attendance verification
- Site verification
- Workforce tracking
- Work permit validation
- Site execution monitoring
Camera & Photos
The Application uses the device camera to capture:
- Attendance selfies
- PPE verification images
- Work progress photographs
- Expense receipts
- Tool and asset documentation
These images are uploaded securely to the organization's server.
Media Files
Users may upload:
- Photos
- Videos
- Supporting documents
These files are used solely for work reporting and project documentation.
Device Information
The Application may collect:
- Device Model
- Operating System Version
- Device Identifier
- App Version
- Network Information
This information is used to improve application stability and security.
Usage Information
The Application may record:
- Login history
- Attendance activities
- Work logs
- Task completion
- Expense requests
- Asset transactions
- Approval history
How We Use Your Information
Collected information is used to:
- Verify workforce attendance
- Manage work permits
- Track project execution
- Monitor workforce productivity
- Process expense claims
- Manage assets and PPE
- Generate payroll-ready records
- Improve operational efficiency
- Generate management reports
- Enhance application security
Permissions Used
The Application may request the following permissions:
Camera
Used for:
- Attendance selfies
- PPE verification
- Work progress photos
- Expense receipts
Location
Used for:
- Attendance verification
- Site validation
- Work permit requests
- GPS tracking during field activities
Location access may be requested while the application is in use. If background location is enabled in future versions, users will be informed accordingly.
Storage / Photos
Used for:
- Upload work photos
- Upload videos
- Attach expense receipts
Internet
Required to synchronize attendance, work reports, approvals, and other business data.
Notifications
Used for:
- Attendance reminders
- Approval status
- Task assignments
- Work permit updates
- Site announcements
Data Sharing
Your information is shared only with:
- Swid Renewables Limited
- Authorized Managers
- Authorized HR & Finance Teams
- Authorized System Administrators
We do not sell, rent, or trade your personal information to third parties.
Data Security
We implement industry-standard security measures including:
- Secure authentication
- Encrypted communication (HTTPS)
- Role-based access control
- Server-side access restrictions
- Secure cloud storage
- Regular security updates
Although we strive to protect your information, no electronic transmission or storage system can be guaranteed to be 100% secure.
Data Retention
User data is retained only for as long as necessary for:
- Employment records
- Attendance history
- Payroll processing
- Legal compliance
- Project documentation
Data may be deleted or anonymized after employment ends or according to organizational retention policies.
Your Rights
Depending on your organization's policies and applicable laws, you may have the right to:
- Access your personal information
- Request correction of inaccurate information
- Request deletion of your account (subject to company policies)
- Request information about stored data
Requests should be made through your organization's administrator or HR department.
Children's Privacy
This Application is intended solely for employees, contractors, and authorized business users aged 18 years or older.
The Application is not intended for children.
Third-Party Services
The Application may use trusted third-party services for:
- Cloud hosting
- Push notifications
- Authentication
- Maps & location services
- Crash reporting
- Analytics (if enabled)
These providers process data only as necessary to provide their services.
Changes to This Privacy Policy
We may update this Privacy Policy periodically.
Any significant changes will be communicated through:
- Application updates
- Website notifications
- Internal communication channels
The updated version will become effective immediately upon publication.
Contact Us
For any questions regarding this Privacy Policy or your personal information, please contact:
TechGigs LLP
Organization Contact
Swid Renewables Limited
Email: [email protected]
Consent
By installing and using the Field Workforce Management application, you acknowledge that you have read, understood, and agreed to this Privacy Policy.